Free Library of Northampton Township’s meeting rooms are intended to promote library programs and services. It is our goal to make them available to organizations of this township for civic, cultural, social or educational purposes whenever possible.
The method for requesting a room reservation is changing however. Please review Meeting Rooms information below including the instructions for submitting a reservation request.
Please be sure to read our library’s Meeting Room Policy.
If you need instructions on how to submit a request to reserve a room, please refer to our step-by-step instructions. If you already know how to do this, here is a quick link: Request a Room Reservation
We have three (3) rooms available for reservation:
The rooms are available for small community organizations and non-profit organizations (registered 501(c)(3)) for free with a limit of one (1) reservation / month.
For-profit organizations and businesses are able to reserve these rooms for a fee as often as they need:
Room Reservation Requests can be submitted up to six (6) months in advance. The library’s programming needs are the first priority for all room usage. Room reservations may be changed as a result of an impending library need.
No. You may not charge a fee for any reason. You may not sell products. The only exception to this rule is programming that also acts as a fundraiser for the library. This type of exception is required to be negotiated with the library director.
Ensure your understanding of the library’s expectations by reading our Room Use Policy.
*Follow these steps to submit a Request to Reserve one of our three (3) rooms:
Locate the Library’s list of Rooms
Choose your preferred room from the Facility Areas list (May-Sweeney Board Rm, Conference Rm, or Community Rm);
Open the Availability Chart; Enter your preferred date; Update;
At this point, you will need to choose the “Log in to Request” button and;
If you’re creating an account, choose ORGANIZATION for your Account Type and you must add your Organization Name first; ALL fields must be completed! When you click the Submit button, you will also be required to complete a “Library Meeting Room Reservation & Agreement Form.” This form will need to be completed once annually each calendar year;
Once your account has been created and/or you’ve completed the “Agreement Form”, you can continue with the Reservation Request process.
Return to the Availability Chart; Enter your preferred date; Update;
Click on the white time slot in your preferred room;
Ensure the room and date are correct; adjust starting/ending times as needed; Click “Next” button;
Complete all required (*) fields and answer two (2) questions;
Click the Disclaimer box; Submit.
Your Request to Reserve a Meeting Room has now been submitted. You will receive confirmation of this submission in your email. The library staff will now process your request and you will receive a reservation confirmation OR a “Decline” with a note explaining why.
You are required to bring your Reservation Permit to show the librarians at the Reference Desk – either a printed copy of it or the opened email showing your permit.
The Room payment is required to be paid through your created account in the reservation system PRIOR to your arrival. Return to your account in the NT Parks & Rec system and you will see a “balance owed” note in red. Follow the steps to pay your balance.
You MUST bring a printed copy of your paid receipt or the opened email showing your paid receipt.
If you have questions not answered on this page, please be sure to have read our Meeting Room Policy before contacting our Reference Desk. Librarians at the Reference Desk can be contacted @ 215.357.3050 (option 3) or by Ask A Librarian.
